ABM (NYSE: ABM) is a leading provider of facility solutions with over 130,000 employees in 350+ offices throughout the United States and various international locations For more information, visit www.abm.com.
Job Title: Real Estate Project Coordinator
Education: Bachelor’s Degree
Career Level: Experienced (Non-Manager)
Category: Operations, Project Management
Job Type/ FLSA Status: Salaried Exempt
Travel Required: 0 – 10%
Shift Type: First Shift (Day)
Job Description: Real Estate Project Coordinator
Client supports hundreds of millions of creators and innovators around the world. Our mission is to simplify the way people work together. Client Business is trusted by over 200,000 companies to safeguard their most important information. As we continue to build the best place to create, share, and work with others, there’s a perfect spot for you to grow with us.
Our Real Estate and Workplace Services team is responsible for creating the unique Client environment in our growing offices around the world. From San Francisco to Sydney, our team locates, designs, and builds our global offices.
The Project Coordinator role will be a contracted position that works closely with and provides support to project managers on a variety of projects of varying complexity, and/or manage smaller projects on his or her own. For the projects a PC manages, he or she will act as the supporting coordinator and project liaison to the client, architect, general contractor, building manager, furniture and move vendors, and security, throughout each project. This person maintains document control, manages databases, coordinates and tracks project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters.
Obtain clear understanding of project scope from internal teams, including high level details, prior to kick-off meeting
Assist with financial tracking for each project, including obtaining approvals for initial and final budgets
Manage our vendor PO and AP process inclusive of release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices.
Facilitate contract administration and new vendor onboarding
Prepare comms for management, client, project personnel and/or others and modify schedules or plans as required
Attend and document project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight
Upon project construction completion, coordinate project closeout by obtaining O&M Manuals and building as-built, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances
Document and share lessons learned
Obtain and maintain client trust and loyalty
Management of small projects may include space planning, furniture installations, punch list completions
Support the Real Estate team with calendar management and other administrative duties
Maintain a filing system that documents all project activities
It is understood that a PC will require guidance on some of the duties and responsibilities described above
May perform other duties as assigned
Minimum 1+ years’ experience working in the commercial real estate/workplace industry… ie construction, project management, property management, architecture and design, furniture
Ability to embrace and adapt to the technology required to fulfill the responsibilities of this position (Word, Excel, and Fast-track)
Strong written and verbal communication skills
Strong organizational skills
Ability to adapt to changing clients, workloads, and general requirements
Bachelor’s degree (B. A.) from four-year college or university; or three to four years’ related experience and/or training; or equivalent combination of education and experience
AutoCad Experience, Adobe Pro, Bluebeam
Location San Francisco, CA US (Primary)
ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)
ABM offers medical, dental & vision insurance coverage
Employee Assistance Program
Voluntary Life & AD&D Insurance
Commute Transit & Parking Benefits
Employee Stock Purchase Plan
ABM 401(k) Employee Savings Plan
Discounts & Other Benefits
About our client:
Our Client is a leading global collaboration platform that’s transforming the way people work together, from the smallest business to the largest enterprise. Headquartered in San Francisco, CA.
Salary $65,000-$68,000 (DOE)
Please email resumes at Lorena.Garcia@abm.com
- Salary Range $65,000 - $68,000