Real Estate Project Coordinator (Administrative) 80 views

ABM (NYSE: ABM) is a leading provider of facility solutions with over 130,000 employees in 350+ offices throughout the United States and various international locations For more information, visit

Job Title: Real Estate Project Coordinator

Education: Bachelor’s Degree

Career Level: Experienced (Non-Manager)

Category: Operations, Project Management

Job Type/ FLSA Status: Salaried Exempt

Travel Required: 0 – 10%

Shift Type: First Shift (Day)

Job Description: Real Estate Project Coordinator

Company Description:

Client supports hundreds of millions of creators and innovators around the world. Our mission is to simplify the way people work together. Client Business is trusted by over 200,000 companies to safeguard their most important information. As we continue to build the best place to create, share, and work with others, there’s a perfect spot for you to grow with us.

Team Description:

Our Real Estate and Workplace Services team is responsible for creating the unique Client environment in our growing offices around the world. From San Francisco to Sydney, our team locates, designs, and builds our global offices.

Role Description:

The Project Coordinator role will be a contracted position that works closely with and provides support to project managers on a variety of projects of varying complexity, and/or manage smaller projects on his or her own. For the projects a PC manages, he or she will act as the supporting coordinator and project liaison to the client, architect, general contractor, building manager, furniture and move vendors, and security, throughout each project. This person maintains document control, manages databases, coordinates and tracks project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters.


Obtain clear understanding of project scope from internal teams, including high level details, prior to kick-off meeting

Assist with financial tracking for each project, including obtaining approvals for initial and final budgets

Manage our vendor PO and AP process inclusive of release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices.

Facilitate contract administration and new vendor onboarding

Prepare comms for management, client, project personnel and/or others and modify schedules or plans as required

Attend and document project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight

Upon project construction completion, coordinate project closeout by obtaining O&M Manuals and building as-built, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances

Document and share lessons learned

Obtain and maintain client trust and loyalty

Management of small projects may include space planning, furniture installations, punch list completions

Support the Real Estate team with calendar management and other administrative duties

Maintain a filing system that documents all project activities

It is understood that a PC will require guidance on some of the duties and responsibilities described above

May perform other duties as assigned

Minimum Requirements

Minimum 1+ years’ experience working in the commercial real estate/workplace industry… ie construction, project management, property management, architecture and design, furniture

Ability to embrace and adapt to the technology required to fulfill the responsibilities of this position (Word, Excel, and Fast-track)

Strong written and verbal communication skills

Strong organizational skills

Ability to adapt to changing clients, workloads, and general requirements

Bachelor’s degree (B. A.) from four-year college or university; or three to four years’ related experience and/or training; or equivalent combination of education and experience

AutoCad Experience, Adobe Pro, Bluebeam

Location San Francisco, CA US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

ABM Benefits:
ABM offers medical, dental & vision insurance coverage
Employee Assistance Program
Voluntary Life & AD&D Insurance
Commute Transit & Parking Benefits
Employee Stock Purchase Plan
ABM 401(k) Employee Savings Plan
Discounts & Other Benefits

About our client:
Our Client is a leading global collaboration platform that’s transforming the way people work together, from the smallest business to the largest enterprise. Headquartered in San Francisco, CA.

Salary $65,000-$68,000 (DOE)

Please email resumes at


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Company Information
  • Total Jobs 1 Jobs
  • Contact First Name Lorena
  • Contact Last Name Garcia
  • Contact Title Campus Recruiter
  • Contact Phone 650-224-7340
  • Contact Email
  • Physical Address 2637 Marine St. Mountain View, CA 94043

Contact Us:
We’d love to hear from you

6300 Village Pkwy Suite 100
Dublin, CA 94568

Hours of Operation:
Mon, Tues, Thurs: 9am – 5pm
Wed: 9am – 7pm
Closed on Fridays, Weekends